Applicant Privacy Notice
Last updated November 11, 2026
BTI Solutions, Inc. ("BTI," "Company," "we," "us," or "our") respects the privacy of individuals who apply for employment with BTI or otherwise participate in BTI's hiring process.
This Applicant Privacy Notice ("Notice") explains how we collect, use, disclose, retain, and protect personal information during the hiring process, as well as the privacy rights that may be available under applicable law.
1. Scope
This Notice applies to individuals who:
- Apply for employment with BTI.
- Are contacted or considered by BTI for a position.
- Participate in hiring activities conducted by BTI.
This Notice covers applications for positions with BTI. Certain positions may involve work on a customer project or at a customer facility.
California Applicants: California residents may have additional privacy rights and protections. Please review our separate California Notice at Collection of Personal Information for additional disclosures regarding the collection, use, disclosure, and retention of personal information.
California Notice at Collection of Personal Information
2. Personal Information We Collect
Depending on the position, hiring process, and applicable law, BTI may collect the following categories of personal information:
Personal Identifiers: Name, email address, telephone number, mailing address, and other contact information.
Professional Information: Resumes, employment history, education, professional qualifications, skills, certifications, licenses, and references.
Application Information: Positions applied for, application responses, interview notes, hiring evaluations, assessments, and communications with BTI.
Employment Authorization Information: Information regarding eligibility and authorization to work in the United States, when reasonably necessary and legally permitted.
Application Assessments: AI-generated applicant rankings, job-matching scores, qualification assessments, and other information used to evaluate potential matches with available positions.
Technical Information: IP addresses, device information, cookies, website activity, and other technical information collected through our website or application technologies.
BTI may collect information directly from applicants, professional references, job boards, publicly available professional sources, and authorized third-party service providers.
We may also collect additional information when reasonably necessary for a specific position or legally authorized employment screening process.
3. How We Use Personal Information
BTI collects and uses applicant information for legitimate hiring, employment, operational, and legal purposes, including:
- Evaluating qualifications and suitability for available positions.
- Matching applicants with current and future job openings.
- Communicating regarding applications, interviews, and open positions.
- Sharing relevant applicant information with the recipients described in Section 5.
- Verifying qualifications, professional credentials, and employment eligibility.
- Conducting legally authorized background screening.
- Administering hiring systems and business operations.
- Improving hiring processes, website functionality, and user experience.
- Maintaining required employment and hiring records.
- Complying with applicable laws and protecting legitimate business interests.
BTI limits the collection and use of personal information to purposes that are appropriate and permitted under applicable law.
4. Artificial Intelligence and Automated Hiring Tools
BTI may use automated technologies, including third-party artificial intelligence services, to support hiring and applicant evaluation.
These technologies may analyze resumes, identify relevant qualifications, generate job-matching scores, and rank applicants based on their alignment with available positions.
BTI's AI-assisted hiring tools do not automatically reject applicants or independently make final hiring decisions.
These technologies are used to assist BTI's hiring team, and hiring decisions remain subject to human review and applicable employment laws.
BTI seeks to use these technologies consistently with applicable privacy and employment discrimination laws.
5. Service Providers and Other Recipients
BTI may engage authorized third-party service providers to support hiring, technology, communication, and business operations.
These providers may include:
- Applicant management platforms.
- Cloud storage and technology service providers.
- AI-assisted applicant evaluation services.
- Communication and scheduling platforms.
- Employment screening providers.
- Website analytics and advertising technology providers.
- Other vendors supporting legitimate business operations.
These providers may process personal information as necessary to perform their services, subject to applicable contractual safeguards and legal requirements.
BTI may also disclose relevant applicant information, including resumes, employment history, professional qualifications, and application assessments, to professional advisors and to business customers where a position involves work on a customer project or at a customer facility, for legitimate employment evaluation and hiring purposes.
For such positions, the customer and its authorized representatives may review applicant information and participate in interviews and selection, and may process information received from BTI in accordance with their own privacy notices and applicable laws.
BTI is responsible for its own handling and disclosure of applicant information, while recipients that are not BTI's service providers are responsible for their independent data-processing activities.
Certain website or application technologies may collect or process technical information for analytics, advertising measurement, or other disclosed purposes.
Where applicable law provides rights regarding these activities, BTI will provide the required notices and mechanisms for exercising those rights.
6. Data Retention
BTI retains applicant personal information for as long as reasonably necessary to support legitimate hiring activities, business operations, and applicable legal requirements.
Retention periods are determined based on the category of information, the purposes for which it was collected, and applicable recordkeeping obligations.
BTI generally retains employment applications, resumes, hiring evaluations, application assessments, and related hiring records for four (4) years from the applicable date of creation, receipt, or employment action, or longer when required by law.
Applicants may remain in BTI's active applicant database for up to two (2) years following their last meaningful engagement with BTI. Following this period, information may be removed from active consideration while required records remain securely retained.
Certain records may be retained longer when reasonably necessary and permitted or required by law, including for legal proceedings, investigations, or other applicable legal obligations.
Applicants may request deletion of their personal information at any time. BTI will evaluate and respond to qualifying requests in accordance with applicable law, subject to legal retention requirements and other permitted exceptions.
California applicants should review the separate California Notice at Collection of Personal Information for additional information regarding retention periods for specific categories of personal information.
California Notice at Collection of Personal Information
7. Applicant Privacy Rights
Depending on applicable federal, state, and local laws, applicants may have certain rights regarding their personal information, including the right to:
- Request access to personal information maintained by BTI.
- Request correction of inaccurate personal information.
- Request deletion of personal information, subject to applicable legal exceptions.
- Opt out of certain uses or disclosures of personal information.
- Withdraw consent for certain optional communications.
- Exercise other privacy rights provided under applicable law.
BTI will review and respond to privacy requests in accordance with applicable legal requirements.
California residents should review the California Notice at Collection of Personal Information for additional information about their rights under California law.
8. Communications with Applicants
BTI may contact applicants regarding their applications, interviews, other BTI positions, or other legitimate hiring matters.
BTI may also send emails regarding future positions that align with an applicant's qualifications.
Applicants may unsubscribe from these emails at any time using the unsubscribe instructions provided in those communications or by contacting BTI.
Where required by applicable law, BTI will obtain separate consent before making automated or AI-generated voice calls.
Consent to optional calls is not a condition of submitting an employment application or being considered for employment.
9. Cookies and Online Tracking
BTI's website and application technologies may use cookies and similar technologies to support website functionality, security, analytics, advertising measurement, and user experience.
The specific technologies used may vary depending on the platforms and services supporting BTI's hiring operations.
Applicants may manage applicable cookie preferences through available website controls or browser settings.
For more information, please review our separate Cookie Notice.
10. Data Security
BTI maintains reasonable administrative, technical, and organizational safeguards designed to protect applicant personal information against unauthorized access, disclosure, alteration, or loss.
Access to applicant information is limited as appropriate based on legitimate business needs and applicable legal requirements.
Although BTI takes reasonable precautions to protect personal information, no electronic storage or transmission system can be guaranteed to be completely secure.
11. Changes to This Notice
BTI may update this Notice periodically to reflect changes in hiring practices, business operations, technology, or applicable legal requirements.
Updated versions will be made available through BTI's careers website or other appropriate communication channels.
Where required by law, BTI will provide additional notice or obtain appropriate consent before collecting new categories of personal information or using previously collected information for materially different purposes.
12. Contact Information
Applicants who have questions regarding this Notice or wish to exercise applicable privacy rights may contact BTI at:
BTI Solutions, Inc.
8580 Belleview Drive, Ste. 230, Plano, TX 75024
Privacy Contact: recruiting@btisolutions.com
Website: https://btisolutions.com
Related Notices: