California Notice at Collection of Personal Information
Last updated November 3, 2026
BTI Solutions, Inc. ("BTI," "Company," "we," "us," or "our") collects and processes personal information from California job applicants for recruiting, employment evaluation, candidate placement, and related business purposes.
This Notice explains the categories of personal information we collect, how the information is used and disclosed, applicable retention periods, and the privacy rights available to California applicants.
This Notice supplements BTI's Applicant Privacy Notice and is provided in accordance with applicable California privacy laws, including the California Consumer Privacy Act ("CCPA"), as amended.
1. Categories of Personal Information Collected
BTI may collect the following categories of personal information during the recruiting and application process:
Personal Identifiers: Name, email address, telephone number, mailing address, and other contact information.
Professional Information: Resumes, employment history, education, professional qualifications, skills, certifications, licenses, and references.
Application Information: Employment applications, positions applied for, interview responses, recruiter notes, hiring evaluations, and recruiting communications.
Recruiting Assessments: AI-generated candidate rankings, job-matching scores, qualification assessments, and other information used to evaluate suitability for employment opportunities.
Employment Authorization Information: Information regarding an applicant's eligibility and authorization to work in the United States, including citizenship or immigration status information when reasonably necessary and legally permitted.
Technical Information: IP addresses, device information, cookies, website usage data, and other technical information collected through BTI's website or recruiting technology.
BTI does not currently request government identification numbers as part of its initial employment application process.
2. Purposes for Collecting Personal Information
BTI collects and uses personal information for legitimate recruiting, employment, and business purposes, including:
- Evaluating applicants' qualifications and suitability for employment opportunities.
- Matching applicants with current and future job openings.
- Communicating regarding applications, interviews, and recruiting opportunities.
- Referring qualified candidates to client employers.
- Verifying employment qualifications and work authorization.
- Conducting legally authorized employment screening.
- Administering recruiting platforms, technology systems, and business operations.
- Using automated tools, including artificial intelligence, to analyze and rank candidates based on job-related qualifications.
- Improving website functionality, recruiting services, and user experience.
- Supporting website analytics, security, and advertising activities where applicable.
- Maintaining legally required employment and recruiting records.
- Complying with applicable laws and protecting legitimate business interests.
BTI's AI-assisted recruiting tools support candidate evaluation and matching. These tools do not automatically reject applicants or independently make final hiring decisions.
3. Sale and Disclosure of Personal Information
BTI does not currently sell applicant personal information.
Disclosure to Client Employers
BTI may disclose relevant applicant information, including resumes, employment history, qualifications, and recruiting assessments, to client employers and their authorized representatives for legitimate recruiting, employment evaluation, and hiring purposes.
Such disclosures may occur in connection with positions involving employment directly with BTI or direct-hire opportunities with client employers.
Client employers may independently process information received from BTI in accordance with their respective privacy policies and applicable laws.
Disclosure to Service Providers and Third Parties
BTI may disclose personal information to authorized third-party service providers supporting recruiting and business operations, including recruiting technology providers, cloud services, communication platforms, analytics services, and AI-assisted recruiting tools.
Certain website technologies may also collect or process technical information, including device identifiers, cookies, and website activity, for analytics, advertising measurement, or other disclosed purposes.
California Privacy Choices
Where BTI engages in activities constituting the sale or sharing of personal information under California law, applicants may exercise applicable opt-out rights through the mechanisms provided by BTI.
BTI will honor legally recognized opt-out preference signals when required by applicable law.
4. Sensitive Personal Information
BTI may collect limited sensitive personal information relating to an applicant's citizenship, immigration status, or authorization to work in the United States when reasonably necessary and legally permitted for recruiting and employment eligibility purposes.
BTI does not currently request government identification numbers during the initial employment application process.
Sensitive personal information is used only for disclosed, legitimate recruiting, employment eligibility, compliance, or other legally permitted purposes.
BTI does not use sensitive personal information to infer characteristics about applicants for unrelated purposes.
Applicants may have additional rights regarding the use or disclosure of sensitive personal information under applicable California privacy laws.
5. Retention of Personal Information
BTI retains personal information only for as long as reasonably necessary to fulfill legitimate recruiting, operational, security, and legal purposes.
The following retention periods generally apply:
| Information Category | Retention Period |
|---|---|
| Employment applications, resumes, and professional qualifications | Four (4) years |
| Interview notes, hiring evaluations, and recruiting communications forming part of the applicant record | Four (4) years |
| AI-generated candidate assessments, rankings, and matching results | Four (4) years |
| Employment referral and client submission records | Four (4) years |
| Employment authorization information collected during recruitment | Four (4) years |
| Active candidate recruiting profiles | Up to two (2) years following the applicant's last meaningful engagement |
| Essential and functional cookies | Up to twelve (12) months |
| Analytics and advertising cookies | Up to thirteen (13) months |
| Website analytics records | Up to twenty-four (24) months |
| Routine technical and security logs | Up to ninety (90) days |
The four-year retention periods for recruiting records are measured from the applicable date of creation, receipt, or employment action, as required by law.
Applicants may remain in BTI's active recruiting database for up to two years following their last meaningful engagement with the Company. After this period, applicant information may be archived or removed from active recruiting consideration while legally required records are preserved.
Certain records may be retained longer when reasonably necessary and permitted or required by law, including in connection with legal proceedings, investigations, security incidents, or applicable recordkeeping requirements.
Applicants may request deletion of their personal information at any time. BTI will evaluate and honor qualifying requests in accordance with applicable law, subject to legal retention obligations and other permitted exceptions.
6. California Privacy Rights
California applicants may have the following rights under the CCPA, where applicable:
Right to Know: Request information about the personal information BTI collects, uses, and discloses.
Right to Access: Request access to eligible personal information maintained by BTI.
Right to Correct: Request correction of inaccurate personal information.
Right to Delete: Request deletion of personal information, subject to applicable legal exceptions.
Right to Opt Out: Opt out of applicable sales or sharing of personal information.
Right to Limit: Limit certain uses and disclosures of sensitive personal information when this right applies.
Rights Relating to Automated Decisionmaking: Exercise applicable rights regarding certain automated decisionmaking activities, where required by law.
Right to Non-Discrimination: Exercise applicable privacy rights without unlawful discrimination or retaliation.
7. Exercising Privacy Rights
California applicants may submit privacy-related requests by contacting BTI through the following methods:
Email: recruiting@btisolutions.com
BTI may take reasonable steps to verify an applicant's identity before processing certain requests and will respond within the timeframes required by applicable law.
Applicants may also unsubscribe from recruiting emails at any time using the unsubscribe instructions provided in those communications.
8. Cookies and Online Tracking
BTI's website and recruiting technologies may use cookies and similar technologies to support website functionality, security, analytics, advertising measurement, and user experience.
The specific technologies used may vary depending on the services and platforms supporting BTI's recruiting operations.
Applicants may manage applicable cookie preferences through available website controls or browser settings.
For additional information, please review BTI's Cookie Notice.
9. Changes to This Notice
BTI may update this Notice periodically to reflect changes in its recruiting practices, technology, or applicable legal requirements.
The current version will be made available through BTI's recruiting platform.
Where required by law, BTI will provide additional notice or obtain appropriate consent before collecting new categories of personal information or using previously collected information for materially different purposes.
10. Additional Information and Contact Details
For more information regarding BTI's collection, use, disclosure, retention, and protection of applicant personal information, please review our complete Applicant Privacy Notice.
BTI Solutions, Inc.
8580 Belleview Drive, Ste. 230, Plano, TX 75024
recruiting@btisolutions.com