Procurement and Sourcing Specialist

Responsibilities

• Analyze organizational IT infrastructure requirements and develop strategic plans for purchasing hardware, software, and maintenance services.
• Select vendors, negotiate contracts, and manage procurement processes.
• Ensure cost-effective and high-quality products and services are procured.
• Business Support: Manage procurement processes for Hardware (H/W), Software (S/W), and Maintenance-related services.
• Select vendors, negotiate contracts, and manage procurement processes.
• Ensure cost-effective and high-quality products and services are procured.
• Demonstrate a clear understanding of the end-to-end purchasing transaction cycle.
• Communicate effectively with vendors regarding quote requests, Purchase Orders (POs), and order follow-ups.
• Liaise with internal business units for quote requests, POs, and the inspection/Accounts Payable (AP) process.
• Log, manage, and track manual PO transactions, perform regular follow-ups, and generate reports for the Team Lead.
• Conduct training on internal 'OpenPlace' processes for new internal users.
• Negotiate and manage IT infrastructure-related maintenance contracts.
• Train newly qualified vendors on how to utilize the Vendor Portal.
• Submit regular reports on purchases and maintenance activities.
• Resolve invoicing issues or discrepancies by communicating with the vendor’s Accounts Receivable (AR) team.
• Support month-end closing activities and related documentation.